Player Clearance & Transfer

PLAYER CLEARANCES & TRANSFERS (DOMESTIC - WITHIN AUSTRALIA)

NOTE: In Rugby Link a ‘CLEARANCE request is what has previously been known as a ‘TRANSFER’.

There may be practical reasons for players to change clubs. For example, players may trial with one club but end up playing for another in the actual competition or change clubs and unions due to relocation of work.

 

Rugby Link Term Description When does this apply?

CLEARANCE

  • Detailed player information required
  • Checks required – financial, judicial and contractual (where applicable) for permanent move to NEW Club. 
  • Secondary registration allowed at NEW Club.
  • Club to Club movements (permanent), including;
  • CURRENT registered players
  • CURRENT unregistered players
  • NON CURRENT players (still attached to a Club)

NOTE:

Online self-registration removes the requirement for a clearance.

Online self-registration is completed out of season for UNREGISTERED players and non-current players.

In-season we recommend a manual clearance is requested to check financial and judicial status for REGISTERED players.

Any record (player, non-playing member or match official) in ‘unaffiliated’ will need to be cleared to your Club. Unaffiliated clearances are granted daily by ARU. 

TRANSFER

  • Detailed player information required
  • Member Union/ Competition Manager approval required. 
  • 5 day holding period while player is marked as ‘provisional’, can be removed by 'System Admin' users.
  • Secondary registration allowed at NEW Club.
  • Club to Club movements (temporary), including
  • Club to Competition movements, including representative teams, 7s or VIVA7s

NOTE:

Players, non-playing members and match officials who self-register online will automatically create a dual relationship (transfers, secondary registration).

In the instance of composite teams/ match day changes, Competition Managers will be required to action the transfer manually.

Match officials who are also players will need to be transferred to the Match Official association. 

 

It is a directive from the Australian Rugby Union, that any player wishing to move between Unions/Comps/Clubs must follow the Clearance process. All clubs, players, affiliate bodies and relevant staff should be made aware of this.

This will greatly assist in the tracking of players within Australia, along with preventing suspended players from simply switching unions to continue playing.

For a temporary movement players follow the informal Transfer process.

Player Clearances are used by Clubs to gain approval from their Parent Association to clear a player from one club to another.

Player Transfers are used by clubs to gain approval from their parent association/ competition manager to allow one player to have multiple active player relationships.

The following two step-by-step guides are provided for Clearances & Transfers.

 

PLAYER CLEARANCE TO NEW UNION (INTERNATIONAL)

NOTE: International Clearance process unchanged

Player Clearances within Rugby Union are subject to World Rugby Regulation 4 - Player Status Contracts & Movement - 4. 6 ‘Movement of Players Between Unions’. Particular reference should be made to regulation 4.6.1.

4.6.1 A Player leaving or proposing to leave his Current Union to play in another Union shall not be Registered or eligible to participate in competitions organised, recognised or sanctioned by that New Union until the New Union has received the original version (or a facsimile copy of the original version) of a Clearance.

 

PLAYER CLEARANCE (FROM AUSTRALIA TO O/S UNION)

Any player wishing to play in another Union overseas must gain clearance from their Club, State Union and the Australian Rugby Union.

It is recommended that this clearance be obtained prior to departure from the player's Current Union.

There are five (5) steps to follow:

  • The player obtains a World Rugby International Player Clearance Form to Play in Another Union. (Attached Clearance Form is an editable pdf form. Player's details can be typed into form prior to signing).
  • The player completes and signs the Declaration. If the player is under contract with a Club or Union, the player must supply a copy of this contract with the clearance form. If the declaration is not signed by the player, the ARU will not provide clearance.
  • The Club to sign the Declaration. In signing this Declaration, the Club is stating that the applicant is a financial member and is not currently serving a suspension.
  • The Application for Clearance must also be approved by the State/Territory Union stating that the applicant is a financial member and is not currently serving a suspension.
  • The completed and signed Application for Clearance is then forwarded to the ARU to endorse and forward to the New Union.

Note: Applications received by the ARU which have not been correctly completed and/or signed will not be endorsed and will be returned to the applicant!

PLAYER CLEARANCE (FROM O/S UNION To AUSTRALIA)

Any player wishing to transfer from their current Union overseas to play in Australia must first gain clearance from their Current Union prior to participation within a new Union.

It is recommended that this clearance be obtained prior to departure from the player's Current Union using the following steps.

  1. The player obtains an World Rugby International Player Clearance Form to play in another Union. 
    (Attached Clearance Form is an editable pdf form. Player's details can be typed into form prior to signing). 
  2. The player completes and signs the Declaration (stating that the applicant is a financial member and is not currently serving a suspension) and forwards its to their current club.
  3. The club and Sub-Union signs the Declaration (stating that the applicant is a financial member and is not currently serving a suspension) and forwards its to the current National Union to endorse and forward to the new National Union.

Note: Applications for clearance received by the ARU for players wishing to play within our Union will be forwarded to the respective State Unions.

For more information on International Player Transfers contact:

Administrator, Rugby Participation  

Australian Rugby Union
PO BOX 115
St Leonards NSW 1590
Ph: +61 2 8005 5555
Fax: +61 2 8572 9433
E-mail: clearances@rugby.com.au