Rugby Link Resources Library

Rugby Link Resources Library is a central reference that provides both Administrators and Participants with direct links to general user information, education & training resources specifically related to competition administration.

Users can view a wide variety of support materials including:

  • - FAQs: a series of documents that list and respond to popular questions raised by Clubs and Participants.
  • - User guides: detailing key Registration & Competition Management processes, product functionality and reporting transactions.
  • - Transition guides: designed to assist Clubs with preparing for registration periods and Competition Managers to prepare for competitions using Rugby Link.
  • - Checklists: pre-season checklists to make sure you are ready for your competition season
  • - Video tutorials: a wide range of instructional videos are available which address all key aspects of registration and member record management.
  • - Education & Training: NEW for 2017 - Rugby Link Administrator Accreditation online courses available in the ARU Learning Centre, plus key dates for both Webinars and face-to-face sessions delivered by ARU Rugby Link and/or Member Union staff


General Information/New Users

  • - FAQ (General) 
  • - FAQ (Websites) 
What do I need to do? How do I do this?
Check –do you have a Rugby Link username and password? Are you your Club's nominated 'primary user'?
Contact the Rugby Link helpdesk to confirm at
Check and update your Club’s organisation details Checking Organisation details 
Add Club administrators Adding Administrators 
Edit or Delete Club administrators Editing and Deleting Administrators 
Add Contacts for Parent Organisation Adding Contacts for Parent Organisation 
Adding Club Office Bearers Adding Office Bearers 
Add a user to your Club’s Notification Subscribers list for email notifications Notification Subscribers List *updated 15 June
Search for a Player or Member within your Club
Searching Club Members 
Adding new members via the Registration Manager Adding New Members 
Familiarise yourself with finding and updating player records Editing/ Updating Records 
Create sibling family relationships for existing players and download a Family Relationship Report Adding Family Relationships *updated 16 June
Search for duplicates and learn how to submit a merge request Duplicates/ Merge Requests 
Download your Club's Person List Exporting Person List 
Creating Custom Person Filters Custom Person Filters *updated 1 Sept
Checking Club member accreditations Accreditation Manager *updated 1 Sept
Create your Rugby Link website (if applicable) Rugby Link Websites 


Participant Registration

  • - FAQ (Registrations) 
What do I need to do? How do I do this?
Learn how to Register yourself and recover your login details (if required) Participant Registration Process 

Participant Registration Process (Match Officials)

Participant Registration Process (Part Payments)
Existing participants can create an account, upgrade to email login, link and unlink accounts  Participant Logins *updated 4 Sept
Contact my Rugby Club &/or find Help Club Contact information & Help
Access results, ladders, fixtures, player stats and your account Public Player Portal login
Sending Participant Logins Admins sending participant logins 
Prepare for creating your first registration form Transition Guide 1 
Create custom fields to collect Club specific information Creating custom fields and Club specific information 
Create registration form(s)
*NOTE: There has been new functionality added to Rugby Link Version 3 registration forms. For this reason ALL CLUBS must create NEW online registration forms. Registration products can continue to be edited.
  1. Player Registration Form 
  2. Non-Playing Member Registration Form 
  3. Match Official Registration Form 
  4. Part Payment Registration Form 

Edit Existing Registration Forms 

Government Voucher Registration Guidelines

Open Registrations Transition Guide 2 
Email members in bulk  Communicating to Members 
Promote Registrations via emails, website hyperlinks & social media Publicising Registration 
Register Participants  1. Online Registration and Offline Payment
 2. Offline Registration and Offline Payment
 3. Casual Senior Registration & Payment 
Log in to Administrators Rugby Link portal Comp/Club Admin login


Competition Management:

  • - FAQ (Competition Management) 
What do I need to do? How do I do this?
Competition Managers can set up Team Nomination Forms for their Clubs Team Nomination Setup (Comp) 
Clubs submit their Team Nominations on Rugby Link  Team Nomination Setup (Club) 
Create your competition draws, fixtures & ladders  Competition Management Wizard 
Regular Season Fixture Templates Regular Season Fixtures 
Finals Fixture Templates Finals Fixtures *updated 1 June
Become familiar with the ONLINE Player Clearance process, as well as Player Transfers
NOTE: Transfers are required for players who are also match officials
 1. Player Clearances (Domestic) *updated 1 June
 2. Player Transfers *updated 24 April
Create Squad lists for easy team selection
Squad Lists 
Select Team Lists for each match Select Team *updated 9 May
Clubs entering Player Points against individual players  Player Points 
Admins attaching a portrait to a players record
Player Portraits 
Participants attaching a portrait to their individual record Player Portraits (Participants) 
Print Match Scorecards Printing Match Scorecards 
Enter Match Results Results Entry (Clubs)
Results Entry (Competition) 
Enter Player Statistics Player Statistics *updated 20 April
Enter Player Incidents Player Incidents *updated 15 June
Enter Player Injuries (serious and concussion) for your team Player Injuries *updated 20 April
Enter Players as unavailable due to injury or rep duties Unavailable Players List *new 21 July
Clubs Enter if Uncontested Scrums were played Uncontested Scrums 
Competition Managers can download a media extract Media Extract *updated 1 June
Publicise Competition Information Publicising Competition Information 
Competition Managers can re-grade teams throughout the season Team Re-Grade 
Competition Managers can set up Club Championship Ladders Club Championship Ladders 
Competition Managers can set up Player Votes Awards Player Votes 
Clubs can set up specific Club Player Votes Awards Player Votes (Clubs) 



What do I need to do? How do I do this?
Find the different Registration Reports available at Club level Club Registration Reporting *updated 9 Mar
Find the different Registration Reports available at Competition level
Competition Registration Reporting 
Manage Players, including Player History, Player Statistics & Matches Played available at Club level Club Competition Management Reporting *updated 1 Sept
Manage Players and Competition Management Reports available at Competition level  Competition Management Reporting *updated 1 Sept
Competition Managers can manage player and/ or team official incidents and injuries requiring Case Management Case Management *updated 3 August
Find out details about Registration numbers, Payment records, money owed etc. available at a Club level Clubs - National Registration Transaction Reporting
Find out details about Registration numbers, Payment records, money owed etc. available at Member Union level MUs - National Registration Transaction Reporting 
Member Unions can view and download Registrations at member union level Member Union Registration Reporting *new 9 May
Member Unions can access a variety of Enterprise Reports Member Union Enterprise Reports *new 29 June


What do I need to do? How do I do this? 
Login and register to play VIVA7s VIVA7s Participant Registrations 
View VIVA7s Fixtures & Results Rugby Link Public Portal
What do I need to do? How do I do this?
Find details of my VIVA7s Registrants VIVA7s Registration Reporting 
Create my VIVA7s Competition VIVA7s Competition Management Wizard 
Print VIVA7s Match Scorecards VIVA7s Match Scorecards 
Enter VIVA7s Match Results VIVA7s Match Result Entry