The organisation of Matches, Tournaments & Tours are subject to World Rugby Regulation 16.
World Rugby 16.2 Matches, tours and tournaments below National Representative level stipulates that:
16.2.1 A Rugby Body or Club shall not play a Match or Matches against any Rugby Body or Club or other team(s) that are not affiliated (temporarily or otherwise) to a Union or against teams that contain Players that are not members of a Union without the prior written consent of the CEO.
6.2.2 When consideration is being given to a Match, Series or tour involving teams below National Representative level (e.g. Provincial, State, County, District, Club or other Rugby Body) from more than one Union, written permission to arrange such Matches or tours must first be obtained from the Secretary of the organiser's Union, who in turn, subject to permission being granted by his Union, will seek the agreement and approval of the secretary of the other Union.
16.2.3 No Match, tour, or Series of Matches below National Representative level (eg Provincial, State, County, District, Club or other Rugby Body) shall be arranged or permitted to take place between teams from different Unions or one Union without the prior written agreement of the secretary of each of the Unions or Union concerned and the secretary of the Union within whose territory such Match, tour or Series of Matches is due to take place.
16.2.4 The visited Union shall be fully responsible for ensuring the proper administration and control of matches or tours.
To gain approval to tour from the Australian Rugby Union, your club/team/school will need to submit the following:
The ARU will then contact the respective National Union(s) within whose territory such match, tour or series of matches is due to take place and request for 'Permission to tour'. When approval is received, the ARU will notify this approval direct to the club/team/school.
Please do not leave this to the last minute, as the process will take some time. Note: If approval to tour is not received prior to the arrival in host country, the National Union may not sanction games to be played in their union.
Click here for insurance advice for Australian teams touring overseas.
For travel advice from the Dept. of Foreign Affairs and Trade visit www.smartraveller.gov.au/
To gain approval from the Australian Rugby Union for Permission to Tour Australia, your club /team/school will be required to submit the following documentation to the Australian Rugby Union (either via National Union or directly to the ARU):
Only upon receipt of the documents as outlined above will the ARU contact the relevant State Union(s) within Australia for their approval.
If the State Union(s) have no objections, the ARU will sanction approval for Permission to Tour and send confirmation (in writing) to your National Union (and the club/team/school if submitted directly to the ARU).
For further information, please contact your National Union on their procedures regarding applying for Permission to Tour!
Completed applications for Permission to Tour and requests for further information contact:
Administrator, Rugby Participation
Australian Rugby Union
PO BOX 115
St Leonards NSW 1590
Ph: +61 2 8005 5592
Rcpt: +61 2 8005 5555
Fax: +61 2 8572 9433
Temporary Work Visa Applications
Temporary Work (Long Stay Activity) visa (subclass 408) is for people who want to come to Australia on a temporary basis via-
o participate in a specific event / series of events as an individual or as part of a team or its support staff
o play, coach or instruct for a sporting club for a season under contract
o judge or adjudicate a sporting competition or show.
Letter of Endorsement
Nominations for Temporary Work (Long Stay Activity) visa (subclass 408) in Sport stream will require an accompanying letter of endorsement from the respective Australian national sporting body.
Australian Rugby Union will only endorse nominations under Temporary Work visa (subclass 408) in Sport stream to “play, coach or instruct for a sporting club for a season under contract”, where, in the assessment of ARU:
1. the Nominated Person, has the ability to play, coach or instruct at the Australian national level
2. the Nominated Person, will benefit the sport in Australia through their participation in that sport.
It is important to note that the letter of endorsement from the Australian National Sporting Organisation is the only component involved in the process completed by Australian Rugby Union.
The Department of Immigration and Citizenship will require the submission of additional forms and before a visa application can be made.
Further visa information and visa options should be directed to Department of Immigration and Border Protection at www.immi.gov.au.
To apply for an ARU Letter of Endorsement complete the Sports Visa Letter of Endorsement Application Form and provide supporting evidence of eligibility and required documentation to: